Digitization

Turn paper documents into accessible information

DIGITAL DOCUMENTS ARE THE FOUNDATION OF EFFICIENT BUSINESS

Paper documents often slow down workflows, make information harder to access and increase management costs. Through document digitization, we convert paper documents into digital form, enabling faster retrieval, more efficient document management and providing a reliable foundation for business process automation and digital operations.

We manage the entire digitization process – from collecting and preparing paper documents to secure transportation, professional scanning and quality control. We prepare digital documents for further data capture, integration with your business systems, and secure and efficient use throughout their entire lifecycle.

HOW DOCUMENT DIGITIZATION WORKS

COLLECTION

of documents

SECURE TRANSPORTATION

of documents

PREPARATION

of documents for processing

SCANNING

of documents for digitization

Initial preparation and document collection

We collect documents from the customer's premises using an agreed handover procedure, sort them according to the required processing method, and prepare them for secure collection and transportation.

Secure transportation

We follow controlled procedures for the secure collection, transportation and handling of paper documents. Documents are safely transported to our digitization center, with traceability, integrity and confidentiality maintained throughout every stage of the process.

Preparation for processing

We prepare documents for scanning by removing staples, arranging them in the correct order and ensuring a smooth and efficient digitization process.

Scanning

We digitize paper documents using high-performance production scanners that deliver high-quality, reliable digital copies. Where required, we also use optical character recognition (OCR), enabling full-text search and preparing data for further processing, intelligent data capture and business process automation.

Document digitization is the first step towards more efficient digital business. The next steps include intelligent data capture, document and business process management, and electronic archiving, enabling organizations to work faster, improve security and compliance, and gain greater control over information.

DOCUMENT DIGITIZATION YOU CAN TRUST

Document digitization is much more than scanning. It is an end-to-end process that delivers high-quality digital documents ready for fast retrieval, efficient management and use in business processes. With decades of experience, professional equipment and proven procedures, we ensure quality, security and traceability at every stage of the digitization process.

More than one billion documents processed

We have processed more than one billion documents of various types for customers across the Adriatic region. Our experience enables us to reliably deliver projects of all sizes – from smaller digitization projects to the most complex and demanding ones.

A secure and traceable process

Throughout the entire process, documents are handled in accordance with professional, security and legal requirements designed to ensure their traceability, integrity and confidentiality.

Digitization of all types of documents

We digitize business documents, large-format technical documentation, bound and archival materials, and other sensitive records. Using professional equipment and tailored procedures, we ensure high-quality digitization regardless of the type, format or condition of the documents.

WHAT DO YOU GAIN FROM DOCUMENT DIGITIZATION?

Reliable quality

We follow proven procedures and use dedicated equipment to deliver high-quality, reliable digital copies.

Faster access

Digital documents enable fast retrieval, easy access and more efficient document management.

The foundation of digital business

Digital documents provide the foundation for document management, business process automation and long-term electronic archiving.

SUCCESS STORIES FOR A DIGITAL FUTURE

At Sparkasse Bank, we successfully digitized and electronically archived more than one million pages of loan documentation, freeing up valuable space in our physical archive. Most importantly, all new loan documentation is now digitized as part of our ongoing processes.

– Polonca Bevc, Head of Department, Sparkasse

FREQUENTLY ASKED QUESTIONS

How are documents collected for digitization?

The digitization process starts at your premises. We review the documents, sort them according to the required processing method and prepare them for secure collection. We then transport them safely to our digitization center in accordance with professional, security and legal requirements, where further processing and scanning take place.

What types of documents can you digitize?

We digitize business documents, technical drawings, project documentation, books, bound materials, large-format documents and other sensitive records. We adapt the service to different formats, paper types and the specific requirements of each project.

Can we destroy the paper documents after digitization?

Yes, but only under certain conditions. A paper document may be destroyed after digitization provided that it is not archival material, its destruction is not prohibited by sector-specific legislation, the digitization process has been carried out in accordance with applicable legislation, and the digital version is appropriately archived electronically.

Additional requirements regarding approved internal rules apply to public-law entities, so the applicable legal requirements should always be verified before destroying the original documents.

What is the difference between a digitized document and a born-digital document?

A digitized document is created by converting a paper document into digital form. A born-digital document, on the other hand, is created electronically from the outset – for example, an electronic invoice, an electronically signed contract or an email.

Born-digital documents must be preserved in their original electronic form, as a printed or subsequently digitized copy does not have the same evidential value.

How do you ensure the security and confidentiality of documents?

The entire digitization process is carried out in accordance with professional, security and legal requirements, as well as approved internal rules and services certified by the Archives of the Republic of Slovenia. Documents remain fully traceable throughout the process, are transported securely, and are handled in a way that preserves their integrity and confidentiality.