NO TIME TO MANAGE YOUR PHYSICAL ARCHIVE?
Managing a physical archive takes time, consistency and a thorough understanding of document management requirements. Filing documents, maintaining records, retrieving materials, monitoring retention periods and other administrative tasks often take up valuable time that employees could spend on their core responsibilities.
You can entrust the day-to-day management of your physical archive at your premises to external experts. This reduces the administrative burden on your employees while keeping your archive well organized, transparent and compliant.
WHAT DOES ON-SITE PHYSICAL ARCHIVE MANAGEMENT INCLUDE?
Our experts take care of the day-to-day tasks involved in managing your physical archive at your premises,
keeping it well organized, transparent and running smoothly.
DOCUMENT MANAGEMENT
- Document inventory
- Document filing and retrieval
- Monitoring retention periods
- Preparing materials for disposal
- Organizing secure document destruction
RECORD KEEPING
- Document inventory
- Record keeping with InDoc EDGE Archive Register
- Document retrieval records
- Preparing materials and lists and selecting archival material for transfer to the Archives of the Republic of Slovenia
CONSULTING
- Support in preparing archiving policies
- Advice on preparing a classification plan
- Support in updating internal policies
- Support for employees in handling archival documentation
WHAT DO YOU GET?
By outsourcing the management of your physical archive, you relieve your employees of administrative tasks while ensuring that your archive remains well organized, transparent and compliant with legislation.
More time for your employees
Your employees can focus on their core responsibilities instead of spending time on administrative archive management tasks.
Professional archive management
Your documentation is managed by experienced experts who understand the legislation and best practices in physical archiving.
A well-organized and transparent archive
Documentation is properly filed, recorded and quickly accessible to authorized users whenever they need it.
Control over retention periods
We monitor retention periods and ensure the timely disposal and secure destruction of documentation.
Less administrative work
We take over day-to-day archive management tasks, reducing your need for additional staff and internal resources.
Regulatory compliance
Your physical archive is managed in accordance with applicable legislation and your organization's internal policies.
WHY MIKROCOP?
Managing a physical archive requires experience, consistency and people you can rely on. For more than 50 years, Mikrocop has been managing documentation for organizations across a wide range of industries. This experience enables us to take over the day-to-day management of your physical archive – professionally, responsibly and in accordance with applicable requirements.
- more than 50 years of experience in document management,
- experienced archive management experts,
- a service tailored to your processes and way of working,
- expertise in legislation and archiving standards,
- the option of using InDoc EDGE Archive Register,
- the option of document digitization or certified electronic archiving with Mikrocop,
- comprehensive support throughout the entire document lifecycle.
MORE TIME FOR YOUR EMPLOYEES. LESS FOR YOU TO WORRY ABOUT.
Efficiency
Your employees can focus on
higher-value tasks.
Security
We reduce the risks associated with improper archiving
and help keep your documentation secure.
Reliability
Experienced experts ensure compliant
management of your physical archive.
SUCCESS STORIES
When we started, some documents were almost impossible to find. Today, we can locate the document we need almost instantly. We entrusted the organisation of our archive to Mikrocop's experts, and it proved to be the right decision. We were very satisfied with their systematic archive organisation service, which is why we have continued working with them. Their response is always prompt and professional, and the service is consistently of high quality.– Alenka Teraž, KZ Agraria Koper
FREQUENTLY ASKED QUESTIONS
Do you manage physical archives on our premises?
Yes. We provide the service in your archive facilities, so your documentation remains on your premises at all times. Our experts take over the day-to-day archive management tasks and ensure that your physical archive remains well organized, transparent and compliant.
Which tasks can you take over?
We can take care of document filing, inventorying and record keeping, document retrieval and returns, monitoring retention periods, preparing materials for disposal and organizing secure document destruction. The scope of the service is always tailored to your needs.
Can you tailor the service to our processes?
Of course. Before we begin working together, we familiarize ourselves with your way of working, internal policies and archive organization. We tailor the service to integrate as seamlessly as possible with your existing processes without disrupting your day-to-day operations.
What if our physical archive is not yet properly organized?
Before beginning ongoing archive management, we can carry out a comprehensive physical archive organization project, establish the necessary records, define rules and procedures, and prepare your archive for efficient long-term management.
Can we later digitize the documentation or transfer it to an external archive?
Yes. In addition to physical archive management, we provide document digitization, outsourced archiving at Mikrocop Archive Centers and certified electronic archiving. This means you can entrust the entire document lifecycle to a single partner.
Let your employees focus on their work. We'll take care of the archive.
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