Digitization

Unlock the value of your data – actionable data, less work

DATA ONLY HAS VALUE WHEN YOU CAN PUT IT TO USE

Every document contains data, but its real value emerges only when you can quickly find, understand and use it in your business processes. Through data capture and the use of artificial intelligence (AI) and optical character recognition (OCR), we automatically identify documents, extract key data and prepare it for further processing. This reduces manual data entry, improves data quality and enables faster integration and business process automation.

HOW DATA CAPTURE WORKS

COLLECTION

from different sources

DATA CAPTURE

using OCR and AI

DATA QUALITY CONTROL

for accurate and reliable data

DATA PREPARATION

for use in business systems

Document collection and preparation

We collect and prepare documents from different sources and in a variety of forms and formats – paper or electronic, structured, semi-structured and unstructured.

Intelligent data capture

Using advanced optical character recognition (OCR), intelligent classification and artificial intelligence (AI), we automatically capture the data you need for your business processes.

Data quality control

We sample-check and validate captured data to ensure its accuracy, completeness and reliability. This ensures that the data is ready for secure use in your business systems and processes.

Preparation for use in other systems

We convert captured data into a structured format ready for import into business applications and other information systems.

YOUR DATA CAPTURE IN EXPERT HANDS

From capturing data to putting it to work in your business processes – we take care of the entire journey. We give information structure so it can deliver real business value.

Experience with complex projects

We deliver data capture projects for organizations managing large volumes of documents and operating with high requirements for reliability and security.

Data from every source

Using advanced OCR, intelligent classification and artificial intelligence (AI), we capture data from paper documents, electronic files, and structured, semi-structured and unstructured sources. We turn scattered information into structured data ready for further use.

End-to-end service

Data capture is only the first step. We also provide document management, electronic archiving and integrations that bring captured data into your everyday business processes and support efficient digital operations.

Reliable data

By combining advanced technologies, expert knowledge and rigorous quality control, we provide a service trusted by organizations operating in some of the most demanding and highly regulated industries.

Seamless integration

Captured data delivers its real value when it becomes part of your business processes. We ensure seamless integration with your document management system, business applications and other information systems.

BENEFITS OF DATA CAPTURE

Less manual work

Automating data capture can reduce
data entry costs by up to 50%.

More time for business

Free employees from routine tasks
and let them focus on work
that creates greater value for your business.

Faster business processes

Accelerate business processes,
reduce errors and improve satisfaction among
employees, customers and other stakeholders.

SUCCESS STORIES FOR A DIGITAL FUTURE

Our collaboration with Mikrocop on a data capture and digitization project enabled us to process large volumes of information faster and more efficiently. The accurately prepared and structured data ensured reliable import into our business systems, reduced the need for manual data entry, and contributed to greater accuracy and efficiency across our business processes.

– Tea Pestotnik Prebeg, Director of Quality and Sustainability Sector, Valamar Riviera d.d.

FREQUENTLY ASKED QUESTIONS

What types of documents can you capture data from?

We can capture data from invoices, contracts, delivery notes, forms, emails, PDFs, scanned documents and other paper or digital sources. We adapt the process to different types of structured, semi-structured and unstructured documents.

Structured documents follow a consistent format, with data appearing in predefined locations, making data capture highly reliable. In semi-structured and unstructured documents, layouts and content vary, so intelligent data capture uses advanced recognition technologies and quality control to ensure accurate results.

Document structure	Known data type	Known data location	Document examples
Structured			Applications and enrolment forms Completed surveys Insurance claims
Semi-structured			Incoming invoices Contracts Enforcement orders
Unstructured			Proposals and quotations Incoming correspondence Various notices

Do documents need to be specially prepared for data capture?

No. We capture data from different types of documents regardless of their form or format. Where needed, we can also advise you on how to adapt documents to make data capture even faster, more accurate and more cost-effective.

What types of documents do you process most frequently?

We most commonly capture data from enrolment forms, applications, contracts, invoices, insurance claims, surveys and other business documents. Whatever the document type, we ensure reliable data capture and prepare the data for use in your business systems.

How do you use artificial intelligence (AI) in data capture?

Artificial intelligence (AI) helps identify documents, understand their content and capture key data. Combined with optical character recognition (OCR), it enables faster and more accurate data capture, while validation and quality control of the captured data help ensure the required level of quality.

How accurate is data capture?

Data capture accuracy depends on the type and quality of the documents and how they are prepared. By combining OCR, artificial intelligence (AI), validation and quality control procedures, we achieve a high level of reliability even when processing more complex documents.

What happens to the captured data?

Once captured, we validate and structure the data and prepare it for use in your business applications. Where required, we also prepare it for import into a document management system, electronic archiving or other information systems, so it becomes part of your everyday business processes.