InDoc EDGE business solutions

Manage your contracts and contractual relations

CONTRACT MANAGEMENT SOLUTION

Contracts contain data that is key to value creation of your business. Comprehensive contract management reduces business risks, but will likely have the opposite effect if your contracts are still managed manually, without trusted centralized control and traceability.

The contract management solution allows you to handle contracts efficiently and in a controlled manner throughout their life cycle. The solution offers simple, transparent and traceable capabilities that include preparation, content coordination, approval, electronic signing, distribution, amendments and attachments, and compliant e-storage.

FROM A DRAFT TO E-SIGNATURE AND E-STORAGEPOGODBE

PREPARE

a draft contract

REVIEW

the content

APPROVE

and sign electronically

E-STORAGE

Whether you receive a contract draft from your partner or craft one yourself for the purpose of coordination and approval, the solution will guide you through the following steps.

Prepare or receive a draft contract

You can begin the contract management process by capturing a draft contract received from a partner, or by drafting a contract from a preset template in InDoc EDGE or from a template on your computer. In this step, you add all the necessary metadata needed for systemic document storage, retrieval and tracking.

Review and coordinate contract content

When the contract is prepared, it can be reviewed and revised by a number of reviewers in a predetermined sequence based on business rules. Users receive a task in which they review the data entered, the content of the contract and related documents, and may request additional changes or approval steps.

Approve and e-sign the contract

Contract reviewers can approve the contract simultaneously or in sequence. They can also reject the contract and return it to the preparation and review step. When the contract is confirmed, it is water-stamped, and the contract administrator can submit it to the signatories for electronic signing or arrange for the physical signature of all contracting parties.

 

Ensure compliant e-storage

When the contract has been signed by both parties and the process is complete, the contract is tagged with appropriate metadata and stored in the certified InDoc EDGE electronic storage system. A contract with all amendments, annexes and attachments will be kept in one folder (subject) and assigned a uniform code.

BENEFITS OF THE BUSINESS SOLUTION

Efficient cooperation

The contract can be simultaneously reviewed
by multiple users, comment exchange is fast,
and the search is easy.

Security of confidential data

Pre-defined user rights and activity traceability
guarantee that the information contained
in the contract is kept secure at all times.

Lower business risks

With centralized management, authorized access to contracts, and traceability, you can avoid the risk of loss or unauthorized contract change.

Contract management operates
on the InDoc EDGE platform.
Want to know more?

Schedule a presentation

Cloud service

InDoc EDGE can be used
in Mikrocop's private Cloud.

On-premise

InDoc EDGE can be installed
in your data center.

CAPABILITIES OF THE CONTRACT MANAGEMENT SOLUTION

SISTEMATICITY

  • Using templates for more efficient work
  • Approval of all contracts from one system
  • Quick search by various parameters
  • Easy access and review of contract contents

TEAM WORK

  • Effective screening of reviewers and approvers
  • Ability to comment on documents in the process
  • Notification of contract changes and status
  • Possibility of setting reminders

Skupinsko delo in sistematičnost rešitve za upravljanje pogodb

Varnost in povezljivost rešitve za upravljanje pogodb

SECURITY

  • Restricted access and use of confidentiality levels
  • Advanced system for administration of rights
  • Comprehensive audit trail of activities
  • E-signing of approved contracts

CONNECTIVITY

  • Possibility of upgrading the solution as needed
  • Connectivity with other business solutions
  • Connectivity with your ERP system
  • Connectivity with your other systems

Want to successfully manage your contracts and contractual relationships?

Contact us