ISO DOCUMENTATION MANAGEMENT SOLUTION
Business excellence is closely linked to effective management of change and continuous improvement. If you run your business in accordance with the ISO standards, you know that ISO compliance requires a responsive and systematic approach to documentation management.
Improve your handling of ISO documentation through simple preparation, quick reviews and controlled modification of documents. Focus on the content, appropriate document placement and numbering, and leave the change management and notifications to business rules.
ISO DOCUMENTS – FROM PREPARATION TO E-STORAGE
and confirm the document
the document and notify users
The business solution for managing ISO documents consists of several processes that form a whole. The solution guides you from the creation, placement and publication of a document to its subsequent modifications. Easy to administer, the solution enables you to automate the notification service about document versions, and the automated document numbering and labelling option makes work easier for your employees.
When you select the type of the ISO document, certain metadata will be automatically inserted based on predefined rules. You can create the document from a template or import it from your local repository. Then, the document content is confirmed by reviewers and a technical check is performed before the final approval.
When approved, the document can be published. For publication, the solution will create a new document or replace the previous version with the updated one. Users who need to be informed about document updates will receive a task requiring them to confirm the receipt of the document. The confirmation of receipt is recorded in the process history, which can be accessed in all phases of the document‘s life cycle.
Content revision is a systemic process of checking documents in the review or revision phase on a daily basis. The solution routes any document in need of revision to its administrator who can confirm the document (resetting the date of last revision), forward it for reversioning (update), or repeal it if the content is no longer relevant.
The certified InDoc EDGE digital data storage system guarantees the completeness and authenticity of preserved documents as well as fully traceable data access available only to authorized users.
BENEFITS OF THE BUSINESS SOLUTION
In every moment you know exactly in what stage a certain ISO document is, and full traceability enables you to effectively monitor document changes throughout its life cycle.
ISO document management is based on a systematic approach and preset business rules, which reduces the risk of error, improves transparency and enables faster and more efficient work.
Owing to frequent process improvements, ISO documents are subject to change. The business solution makes notification about document updates simple, quick and transparent.
CAPABILITIES OF THE ISO DOCUMENT MANAGEMENT SOLUTION
- Steering processes through business rules
- Automated checking of validity
- Systematic notification and monitoring
- Quick accessibility and simple search
- Using templates to create documents
- Automated numbering system
- Effective collaboration on documents
- Simple versioning and version management
- Possibility of multi-level approval
- Possibility of initialling or using a water stamp
- Possibility of signing approved documents electronically
- Access regulated through an advanced rights system
- Systematic overview of multiple documents
- Time-stamping of all documents
- Legally compliant electronic storage
- Complete audit trail of all activities