MAILROOM OUTSOURCING
Handling incoming and outgoing mail is often one of the weakest links of a value-added chain – a field that creates delays, pushes up labor costs, and hampers quick and effective communication inside and outside the company.
Outsourcing your mailroom management to Mikrocop will help you avoid these challenges. In addition to ensuring the required information security level and compliance (please note that mail often contains extremely sensitive personal data and business intelligence), you will also be able to transfer your mailroom staff to other jobs that generate higher added value and free up space for other purposes, allowing you to focus on your core business activity.
INCOMING PAPER MAIL IN AN OUTSOURCED MAILROOM SERVICE
RECEIVING
incoming mail
RECORDING
incoming mail
SCANNING
received invoices
TRANSFERRING
incoming mail
Incoming mail is received daily and recorded as regular or registered mail. Mail that is not intended for your company is not recorded but rather returned to the Slovenian postal service. While recording incoming mail, we will, if so agreed, separate incoming invoices for later barcoding and scanning, while slips will be removed from registered mail packages. In the next step, mail is admitted to the sorter and distributed to the recipients at your company's premises.
OUTGOING MAIL IN AN OUTSOURCED MAILROOM SERVICE
COLLECTING
outgoing mail
CHECKING
outgoing mail
RECORDING
outgoing mail
TRANSFERRING
outgoing mail
Outgoing mail and packages are collected on delivery of incoming mail. Outgoing mail prepared for pick-up must be in envelopes and addressed ready for postage. In the mailroom, outgoing mail will be checked and labelled if needed. All outgoing mail is carefully recorded, categorized as standard, registered or international mail, and forwarded to the Slovenian postal service.
BENEFITS OF OUTSOURCING THE MAILROOM
Focus
We help you focus
on your core business.
Efficiency
We deliver a higher quality
of service at lower costs.
Transparency
We guarantee transparency of
service implementation and costs.
FAQ
How is personally-addressed mail handled?
We do not open any personally addressed mail.
Does an outsourced mailroom also include a courier service between different locations?
Yes, for transfers of incoming mail received by third persons. The pick-up and delivery of intra-office mail between various organizational units at different locations does not fall within the scope of services of the outsourced mailroom.
Do you want to
increase efficiency?
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